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Setup and Configuration

How to Change Printers Wifi? Using WPS Or App

Introduction If you have recently moved to a new home, upgraded your router, or simply changed your Wi-Fi network name or password, you have probably found yourself wondering how to change printers wifi so your device can print again. A printer that was once h

HowToFixWiFi

Introduction

If you have recently moved to a new home, upgraded your router, or simply changed your Wi-Fi network name or password, you have probably found yourself wondering how to change printers wifi so your device can print again. A printer that was once happily connected to the internet can suddenly become stubbornly offline the moment your wireless network changes, and that is frustrating when you need to print an important document.

The good news is that changing your printer’s Wi-Fi connection is usually a straightforward process. Most modern printers offer more than one way to reconnect, including WPS (Wi-Fi Protected Setup), manufacturer mobile apps, the printer’s own control panel, and even a web browser interface. Each method has its own advantages, and the right choice depends on your printer model, your router, and how comfortable you are with technology.

In this guide, we will walk through every common method for reconnecting a printer to a new or updated Wi-Fi network. You will learn how to use WPS, how to use brand-specific apps, how to navigate the printer’s touchscreen menu, and how to connect through a web browser. We will also cover troubleshooting tips, best practices, and answers to frequently asked questions so you can get back to printing with confidence.

Table of Contents

Why You Might Need to Change Your Printer’s Wi-Fi

There are several everyday situations that force you to figure out how to change printers wifi. The most common is moving to a new home or office, where the wireless network name (SSID) and password are different from what your printer remembers. Even if you keep the same router, upgrading to a new model or resetting it to factory settings can wipe out the saved connection details.

Another frequent scenario is changing your Wi-Fi password for security reasons. If you updated your password after a suspected breach or simply as part of good security hygiene, every device on your network needs to be reconnected, including your printer. Some people also change their network name to something more personal, which has the same effect.

Finally, switching from a 2.4 GHz network to a 5 GHz band, or vice versa, can require you to update the printer’s settings. Many printers only support 2.4 GHz, so if your new router defaults to a combined or 5 GHz-only broadcast, the printer may struggle to connect until you point it at the correct band.

What You Need Before You Start

Before you begin any reconnection process, gather a few essentials so the job goes smoothly. Having everything ready will save you from running back and forth between rooms.

  • Your new Wi-Fi network name (SSID) and password, written down exactly as they appear, including capital letters and special characters.
  • The printer’s power cord plugged in and the device powered on.
  • Your smartphone, tablet, or computer connected to the same Wi-Fi network you want the printer to join.
  • The printer’s manual or model number, in case you need to look up specific menu paths.
  • For app-based methods, the manufacturer’s app downloaded from the App Store or Google Play.
  • For WPS methods, a router that supports WPS and has a physical WPS button.

It is also wise to place the printer reasonably close to the router during setup. A weak signal during configuration can cause timeouts and failed connections that look like bigger problems than they are.

Method 1: Change Printer Wi-Fi Using WPS

WPS is one of the easiest ways to reconnect a printer because it does not require you to type a long password on a tiny printer keypad. Instead, the printer and router exchange security credentials automatically when you press a button on each device within a short time window.

WPS Requirements

For WPS to work, both your router and your printer must support it. Most routers made in the last decade have a WPS button, often labeled with a circular arrow icon. Some printers have a dedicated WPS button, while others require you to navigate to a wireless setup menu and select WPS Push Button.

Keep in mind that WPS only works with WPA or WPA2 security. If your network uses WPA3-only or an enterprise authentication system, WPS may not be available.

Step-by-Step: WPS Push Button Method

  1. Make sure your printer is powered on and in a ready state.
  2. On the printer, navigate to the wireless or network settings menu. Look for an option such as “Wi-Fi Setup,” “Wireless Setup Wizard,” or “WPS Push Button.”
  3. Select the WPS option. The printer will display a message telling you to press the WPS button on your router within a certain time, usually two minutes.
  4. Walk to your router and press and hold the WPS button for about two to five seconds, or until the WPS light starts blinking.
  5. Return to the printer and wait. The printer should automatically detect the network, exchange credentials, and connect. A confirmation message or solid Wi-Fi light indicates success.
  6. Print a network configuration page or test page to verify the connection and note the new IP address.

WPS PIN Method

If your router does not have a physical WPS button, you may still use WPS via a PIN. In this case, the printer generates an eight-digit PIN that you enter into your router’s administration page. The steps vary by router brand, but generally you log into the router’s web interface, find the WPS settings, choose PIN method, and type the printer’s PIN. The two devices then authenticate automatically.

Method 2: Change Printer Wi-Fi Using a Manufacturer App

Manufacturer apps have become the preferred way to handle how to change printers wifi for many users because they guide you through the process with clear on-screen instructions. These apps also handle firmware updates and troubleshooting, making them a good long-term companion for your printer.

Using HP Smart

HP Smart is HP’s official app for managing printers. After downloading it to your phone and signing in or creating an account, tap “Add Printer” or the plus icon. The app will search for printers on your current network. If your printer is not yet connected, HP Smart will prompt you to connect it by temporarily joining a Wi-Fi Direct network broadcast by the printer. Follow the prompts to select your home Wi-Fi network and enter the password. The app then pushes the credentials to the printer.

Using Canon PRINT Inkjet/SELPHY

Canon’s app works similarly. Open Canon PRINT, tap “Add Printer,” and choose “Register Printer.” The app will ask you to connect your phone to the printer’s temporary access point. Once connected, you select your home network from a list and enter the password. The printer then joins your Wi-Fi and the app returns you to the main screen.

Using Epson iPrint or Epson Smart Panel

Epson offers both iPrint and the newer Smart Panel app. In Smart Panel, tap the printer icon, then “Network Settings” or “Wi-Fi Setup.” The app walks you through choosing your network and entering the password. Epson printers often have a “Wi-Fi” button on the control panel that you press for three seconds to enter setup mode before using the app.

Using Brother Mobile Connect

Brother’s app, Brother Mobile Connect, includes a “Machine Setup” or “Network Setup” wizard. You select your printer model, put the printer into setup mode by holding the Wi-Fi button, connect your phone to the printer’s temporary network, and then choose your home Wi-Fi and enter the password. Brother also provides a web-based setup tool for desktop users.

Method 3: Change Printer Wi-Fi via the Control Panel

If you prefer not to use an app or WPS is unavailable, you can change the network directly from the printer’s control panel. This method works on almost any printer with a screen or buttons.

  1. Press the Home or Menu button on the printer.
  2. Navigate to “Network,” “Wireless,” or “Setup” using the arrow keys.
  3. Select “Wireless Setup Wizard” or “Wi-Fi Setup.”
  4. The printer will scan for available networks. Use the arrows to highlight your network name and press OK or Select.
  5. When prompted, enter your Wi-Fi password using the on-screen keyboard. Use the arrow keys to move between characters and confirm each one.
  6. Press OK or Done. The printer will attempt to connect and display a success or failure message.
  7. Print a network configuration page to confirm the connection and IP address.

Entering a long password on a small screen can be tedious, so double-check each character before confirming. A single wrong letter is the most common cause of failed manual connections.

Method 4: Change Printer Wi-Fi via Web Browser

Many printers include an embedded web server (EWS) that lets you manage settings from a browser. This method is especially useful for office printers and models without a touchscreen.

  1. First, connect your computer to the printer via USB or a temporary Wi-Fi Direct connection so you can access its current IP address.
  2. Print a network configuration page to find the printer’s IP address, usually something like 192.168.1.50.
  3. Open a web browser on your computer and type the IP address into the address bar, then press Enter.
  4. The printer’s web interface will load. Log in if prompted; the default password is often “admin” or printed on a label inside the printer.
  5. Navigate to “Network,” “Wireless,” or “Connectivity” settings.
  6. Select your new Wi-Fi network from the list, enter the password, and apply the changes.
  7. The printer will disconnect from the temporary connection and join the new network. Reconnect your computer to your home Wi-Fi and verify the printer appears in your device list.

Comparison of Wi-Fi Change Methods

Each method has trade-offs. The table below summarizes the main options so you can choose the best fit for your situation.

Method Speed Ease of Use Requires App Best For
WPS Push Button Fast (1-2 min) Very Easy No Home users with WPS routers
Manufacturer App Medium (5-10 min) Easy Yes Smartphone users, firmware updates
Control Panel Medium (5-8 min) Moderate No Printers without app support
Web Browser (EWS) Slow (10-15 min) Advanced No Office printers, IT admins

Troubleshooting Common Problems

Even with the right steps, you may run into issues. Here are the most common problems and how to solve them.

Printer Not Found by App

If the app cannot find your printer, make sure your phone is connected to the same Wi-Fi network you want the printer to join, not a guest or cellular network. Temporarily disable mobile data on your phone so it does not switch networks automatically. Restart both the printer and your phone, then try again.

WPS Connection Failed

WPS failures often happen because the two-minute window expired. Press the printer’s WPS option first, then immediately press the router’s WPS button. Also check that your router’s WPS feature is enabled in its admin settings, as some routers ship with WPS disabled for security.

Wrong Password Error

Re-enter the password carefully, watching for uppercase and lowercase letters. If your password contains special characters, try typing it on a device with a full keyboard first to confirm it, then copy the exact string. Avoid using a phone’s autocorrect, which can silently change characters.

Printer Shows as Offline After Connecting

Sometimes the printer connects to Wi-Fi but your computer still shows it as offline. Restart the printer, then remove and re-add the printer on your computer. On Windows, go to Settings, Devices, Printers and Scanners, remove the old entry, and add it again. On Mac, go to System Settings, Printers and Scanners, and re-add the printer.

Weak Signal or Intermittent Connection

If the printer keeps dropping off the network, move it closer to the router or add a Wi-Fi extender. Printers with older Wi-Fi radios struggle with distance and walls. You can also try assigning a static IP address to the printer so it does not change addresses and confuse your computer.

Tips and Best Practices

Following a few simple habits will make future network changes much easier and keep your printer running smoothly.

  • Write down your network details: Keep your SSID and password in a secure password manager so you never have to guess them during setup.
  • Use the 2.4 GHz band: Most printers only support 2.4 GHz. If your router broadcasts a single combined network, check the router settings to ensure 2.4 GHz is enabled.
  • Update firmware: Manufacturers release firmware updates that improve Wi-Fi stability. Use the app or web interface to check for updates after reconnecting.
  • Assign a static IP: A fixed IP address prevents your computer from losing track of the printer when the router reassigns addresses.
  • Label your printer: If you manage multiple printers, give each a clear name in the app or web interface so you do not confuse them.
  • Secure your network: Use WPA2 or WPA3 encryption. Avoid open networks, which can cause connection issues and security risks.
  • Restart devices in order: When troubleshooting, restart the router first, then the printer, then your computer or phone.

Frequently Asked Questions

Can I change my printer’s Wi-Fi without a computer?

Yes. You can use WPS, the printer’s control panel, or a manufacturer app on your smartphone. None of these methods require a computer, making them ideal for quick home setups.

Why won’t my printer connect to 5 GHz Wi-Fi?

Most printers, especially older or budget models, only support the 2.4 GHz band. Check your printer’s specifications. If it supports 5 GHz, ensure your router’s 5 GHz band is enabled and that you are selecting the correct network name during setup.

How long does it take to change a printer’s Wi-Fi?

Using WPS, it can take as little as one to two minutes. App-based or manual methods usually take five to ten minutes, depending on how quickly you can enter the password and navigate menus.

Do I need to reinstall printer drivers after changing Wi-Fi?

Usually no. If the printer keeps the same IP address or your computer rediscovers it automatically, existing drivers will work. If the IP changes and your computer cannot find the printer, you may need to remove and re-add it, but a full driver reinstall is rarely necessary.

What is Wi-Fi Direct and is it the same as Wi-Fi?

Wi-Fi Direct allows your phone or computer to connect directly to the printer without a router. It is useful for printing when no network is available, but it is not the same as joining your home Wi-Fi. For normal network printing, you still need to connect the printer to your router.

My router has no WPS button. What should I do?

Use the manufacturer app, the printer’s control panel, or the web browser method. These do not require WPS and work with any router. Some routers also support WPS via a software toggle in their admin panel.

Can I connect one printer to multiple Wi-Fi networks?

Most consumer printers remember only one wireless network at a time. If you move between locations frequently, you will need to repeat the setup process each time. Some business-class printers support multiple profiles, but this is uncommon in home models.

Conclusion

Knowing how to change printers wifi is a valuable skill that saves time and frustration whenever your network changes. Whether you prefer the speed of WPS, the guided experience of a manufacturer app, the reliability of the control panel, or the advanced control of a web browser interface, there is a method that fits your comfort level and equipment.

Start with WPS if your router supports it, since it is the fastest and least error-prone option. If WPS is unavailable or fails, the manufacturer app is the next best choice, especially because it keeps your printer’s firmware up to date. For printers without app support or for more technical users, the control panel and web browser methods provide full control over every setting.

By gathering your network details beforehand, placing the printer near the router during setup, and following the troubleshooting tips in this guide, you can reconnect in just a few minutes. Once connected, consider assigning a static IP and updating the firmware to keep things running smoothly for the long term. With these steps, your printer will be back online and ready to handle whatever you need to print.